Meeting Minutes for Nov. 2016

Categories: Meetings,Minutes,News

Valencia Elementary Home and School Club Membership Meeting

Agenda for November 15, 2016


Welcome –– John Simms (1 min)


Call to order and approval of minutes — John Simms (2 min)


Treasurer Report –– Lizzy Anderson (10 min)

  • Added additional page to breakdown different fundraisers & financial details for each
  • 4th grade funds are low for Sacramento trip
  • Caryn Lane suggested a Warriors basketball fundraiser available to us.  Email blast with details will go out to HSC email list
  • Erin Farrar requested that all check deposits not contain staples


Principal Report –– Caryn Lane (10 min)

  • School Plan and GATE plan were submitted to the district
  • Anti Bullying plan was adopted from Mar Vista and modified, then submitted
  • Staff received Bullying Prevention forms to complete if handling a bullying situation
  • Valencia received a trophy from Toyota for top earning elementary school in Drive for Schools.  A presentation assembly was held on 11/14.
  • KINDNESS is the value of the month for students and staff
  • School completed election on November 8th


Purchase of Chromebook Cart — John Simms (10 min)

Approximate costs are $13,000 per cart. We would be buying 35 chromebooks through PVUSD and a storage/charging cart for them. Used in the classroom for lessons, district MAP tests and CAASPP testing. The school need is for two carts.

  • Caryn Lanes office submitted request for the above quote through the district
  • Jane Kenyon requested permission to explore our options to purchase Chromebooks outside of PVUSD.    She has a direct family business who provides the same educational hardware.
    • Considerations:  would all district privileges be in place for hardware purchases outside of the district?  John Simms will inquire with the district
  • John Simms makes a motion that we spend $26,000 to purchase two complete Chromebook carts with charging ability.
    • Lydia Habr seconds.
    • Members approve.
  • Jane Kenyon inquired about criteria for Chromebook cart donation.  Johns Simms will get information from the district.
  • HSC is purchasing a wireless microphone for $100.  Funds were approved last school year.
  • Lydia Habr presented the possible purchase of a sun/rain awning for the Kindergarten area.    
    • We need to learn what all parameters are allowed for erecting the awning; installation, liability, etc.  Lizzy Anderson will inquire with district personnel.

Other Funding Requests — Caryn Lane (5 min)

  • $568.08 to pay Erin Farrar and Deborah Matlow for time the spent developing trainings and model lessons for the Bridges math curriculum.
    • Lydia Habr made a motion to approve funds, John Simms seconded the motion
    • Members approved

Auction Report – Lydia Habr (5 min)

  • March 4, 2017 5:30 – 10:00 at the Seascape Golf Resort on Clubhouse Drive
  • Mardi Gras theme


Yearbook Cover Contest – Joanna Dang (5 min)

  • Joanna Dang presented all submissions for the yearbook cover contest
  • All HSC members who were present voted.
  • Deborah Matlow proposed matting / framing runners up as a consolation prize

Author: Joanna Dang

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