Meeting Minutes for Mar. 2017

Categories: Meetings,Minutes,News

Valencia Elementary Home and School Club Membership Meeting

Meeting Minutes for March 21, 2017.

Aptos Junior High School, Room 1


Welcome –– John Simms (1 min)

  • Thank you to people working on Spring Auction
  • Thank you to Caryn Lane for robo call that invited more parents to attend HSC and Site Council meetings


Call to order and approval of minutes — John Simms (2 min)


Treasurer Report –– Lizzy Anderson (10 min)

  • $20,253 raised at fundraiser PRIOR to paying outstanding invoices of approximately $7,000
  • So overall, approximately $10,000 raised
  • Deposits made in February, mostly for Sacramento
  • Checks have been cut for Chromebooks for a total $24,000+
    • Still short on Chromebooks in order to prepare for SBAC and district online assessments.  
  • Encouraging online yearbook orders to reduce cash money transfers given unique, multiple site locations


Election Nomination Committee –– John Simms (10 min)

Elections are next month for the following positions: President, Vice President, Recording Secretary and Treasurer.

  • John’s goal is to place all Board positions for the next year before the end of school year.
  • HSC email blast going out right after Spring Break to solicit new parent involvement for Board positions


Provide funding for science –– John Simms (5 min)

  • Cathy Guiley requesting a class budget to prioritized purchase supplies
  • 2017-18 budget will be discussed at the May HSC meeting


Support for reading intervention program –– Caryn Lane (15 minutes)

For the current year, we donated $33,200 and $20,842 has been spent. $12,357 remains to pay instructional assistants for the rest of the school year. I estimate there may be between $0 and $200 unspent from our donation. 2016-2017 program includes one kindergarten support aid and four literary support aids. Those assistants are on campus a total of 35 hours a week.


Cost for 2017-2018 school year: $37,225 to maintain the current program.

Program Costs:

2013-2014 $28,934 (program included a larger kinder-support)

2014-2015 $24,347

2015-2016 $26,733

2016-2017 $33,200


  • John requesting a detailed breakdown from the district on the $4,000 salary increase for instructional aids
  • John will scrutinize the previous year balances to understand the balance in donations account.
  • John Simms proposed vote for budget approval of HSC providing  $37,225 for 2017-18 school year instructional aids.  Budget approved.  


Other Items

  • Reevaluating Open House date and format considering the multiple site locations and limitations on facility use / personalization
  • Julie Ke-a is planning to make the 2017 Harvest Festival a bigger fundraiser than in previous years.  She is researching community businesses to become sponsors following the model used by Mar Vista.


Next HSC meeting is April 18.

Author: Joanna Dang

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